Cloudbeds Room Block — Sync to Groups & Events

1 · The legacy-connected state

Most room blocks look exactly as they do today. The new state only appears when the organization uses Groups & Events but this room block is still connected to the old Groups module — for example, when the automatic relink job has not reached it yet.

Normal — unchanged

Room Block

NameSmith Wedding Block

StatusDefinite

ArrivalAug 11, 2026

DepartureAug 13, 2026

Contracted	Blocked	Picked up	Net
30	24	18	$14,250

Synced to Groups & Events (or org still on old mode). Header is exactly as today: Fetch from PMS with the green status icon, View in PMS, Edit, Delete.

Legacy-connected — Fetch becomes a dropdown

Room Block

NameSmith Wedding Block

StatusDefinite

No new button. In this state, Fetch from PMS gains a caret and opens a menu with “Sync to Groups & Events…”, styled like any other menu item. The status icon uses the amber state (same pattern as the existing green/red/spinner states); hovering it shows the tooltip explaining the old-module connection. View in PMS, Edit, and Delete are untouched.

2 · Confirmation and progress

Clicking the button opens a confirmation dialog. The sync itself reuses the existing machinery: spinner status icon, polling, and a snackbar on completion.

Step 1 — Confirmation

Room Block

Sync room block to Groups & Events

This room block is connected to the old Cloudbeds Groups module. Syncing it will:

Link this booking to the event Cloudbeds created from the old group
Create a profile in Cloudbeds for the account, if one doesn’t exist
Update the event with this booking’s name, status, and dates

No data is deleted, and the room block itself is not changed. This can’t be undone.

Plain-language confirmation states exactly what will happen in Cloudbeds. Uses the existing confirmation-modal pattern from room block delete.

Step 2 — Progress & result

Room Block

NameSmith Wedding Block

StatusDefinite

Room block synced to Groups & Events.

Reuses the existing sync machinery: spinner status icon, 1s polling, other buttons disabled during the sync, snackbar on completion. When it finishes, the caret and menu item disappear — Fetch from PMS returns to a plain button — and the status icon returns to green. On failure, the icon turns red and the tooltip shows the sync error, exactly like other failed syncs.

3 · Copy reference

All strings in one place, with suggested i18n keys for common.json.

Where	Suggested key	Text
Menu item (Fetch from PMS dropdown)	`syncToGroupsAndEvents`	Sync to Groups & Events…
Status icon tooltip (amber state)	`syncToGroupsAndEventsTooltip`	This room block is connected to the old Cloudbeds Groups module. New bookings sync to Groups & Events. Use “Sync to Groups & Events” in the Fetch from PMS menu to update its connection.
Dialog title	`syncToGroupsAndEventsTitle`	Sync room block to Groups & Events
Dialog body	`syncToGroupsAndEventsBody`	This room block is connected to the old Cloudbeds Groups module. Syncing it will: link this booking to the event Cloudbeds created from the old group; create a profile in Cloudbeds for the account, if one doesn’t exist; update the event with this booking’s name, status, and dates. No data is deleted, and the room block itself is not changed. This can’t be undone.
Dialog confirm / cancel	`syncToGroupsAndEvents` / `cancel`	Sync to Groups & Events / Cancel
Success snackbar	`syncedToGroupsAndEvents`	Room block synced to Groups & Events.
Failure	existing pattern	Red status icon + “Sync with PMS failed: {error}” tooltip (unchanged).

Visibility condition: the dropdown caret, menu item, and amber status icon render only when pms_provider.config.groups_and_events_enabled is true and the room block’s pms_record.synced_module === 'legacy' (new serialized field). For everyone else, Fetch from PMS stays a plain button and the header is unchanged from today.